The College of Education Digital Archive and Repository (CEDAR) is the institutional repository of the College of Education, University of Santo Tomas. CEDAR is operated by the College of Education Library to preserve, organize, and provide access to the approved scholarly and institutional outputs of the UST College of Education community.

These Institutional Repository Policies govern the deposit, management, access, and use of all content held within CEDAR. They apply to all users, submitters, and administrators interacting with the repository.

CEDAR accepts content that has been authorized for institutional repository deposit. Eligible materials include:

• Approved undergraduate and graduate theses of College of Education students
• Faculty research outputs, including journal articles, conference papers, and creative works, where deposit rights have been confirmed
• College of Education official publications, reports, and institutional documents authorized for archiving
• Other materials approved by the College of Education Library under applicable institutional policy

Submissions must be final, approved versions. Drafts, pre-approved documents, or works under active academic review are not eligible for deposit.

Copyright in all deposited content remains with the author(s) or rights holders unless rights have been separately assigned by written agreement. By depositing content in CEDAR, the submitter grants the University of Santo Tomas College of Education Library a non-exclusive, royalty-free license to preserve, describe, display, and disseminate the work in accordance with the approved access terms.

Item-level licenses — such as Creative Commons licenses — govern reuse by third parties. Where no open license is stated, reuse of full-text content beyond fair use requires written permission from the rights holder. Reuse of CEDAR metadata must preserve attribution and must not misrepresent the repository record.

CEDAR is operated in compliance with the Data Privacy Act of 2012 (Republic Act No. 10173) and applicable University of Santo Tomas data governance policies. Repository staff are required to handle personal data with discretion and to avoid exposing personal information beyond what is necessary for the scholarly record and repository administration.

Submitters must ensure that submitted files and metadata do not contain unnecessary sensitive personal information — including student identification numbers, contact details, or personal data belonging to research subjects — unless required by the nature of the work and appropriately disclosed.

For full details on how CEDAR processes personal data, see the CEDAR Privacy Policy.

The College of Education Library applies preservation-oriented practices to support the long-term usability and integrity of deposited content. These include metadata retention, file format monitoring, and repository record management consistent with institutional archival requirements.

Preservation controls are operational practices and do not constitute a formal claim of certified digital preservation unless separately documented and certified by the institution or an external body.

Requests to correct metadata, revise access settings, or withdraw content from CEDAR are reviewed on a case-by-case basis. Requests must be submitted to the College of Education Library with appropriate documentation and justification.

CEDAR reserves the right to restrict, update, or withdraw access to content that is found to be unlawful, inaccurate, plagiarized, submitted without proper authorization, or otherwise inconsistent with repository policy — without prior notice to the submitter.

Withdrawn items may be replaced by a tombstone record preserving the item's metadata and withdrawal notice for citation and audit purposes, in accordance with institutional records management requirements.